Formal Meetings

As outlined in our charter the Steering Committee of the South Bay Consortium meets quarterly to review reports and consider public comment, and to agree:

  1. To establish the annual activities’ funding distribution schedule,
  2. To make amendments to the Plan or the annual activities and funding distribution schedule,
  3. To receive formal reports on implementation in order to review and certify the deliverables as required by the state.

The Annual Plan, the Funding Distribution Schedule, additions or changes to the Three Year Plan, and all formal reports on implementation needing to be certified for the state, will be considered in publicly noticed meetings. In response to the requirements of the AB104 Legislation and in keeping with our Guiding Principles (below), every effort will be made to solicit input from all of our stakeholders and from those who care about public adult education.

October 5, 2018 Faculty Work Group Meeting 1:00 p.m. – 4:00 p.m.
Overfelt Adult Center (Directions)
1901 Cunningham Avenue, SanJose, CA 95122


SBCAE Faculty Work Group Roster for 2018-19 and Nine Project Plans Summary for 2018-2019.

Priorities - Project Areas for FY 18-19

Project 1 – Transition Specialists and Support Services (PDF)

1. Simplifying and standardizing data collection and analysis (see Project 8)

2. Developing a system of supports with and for student ambassadors.

3. Clarifying roles and responsibilities for Transition Specialists and those in each site who interact with them.

4. Mapping levels of support for students at all levels assuring equity.

5. Focus on improving the practices of the "warm handoff"

6. Adult schools and college TS need time to meet as separate focus groups.

7. Implement Community Pro as a possible referral tool/case management support (see Project 8)

8. Update the community resources database

9. Study best practices of student needs assessment and connection to appropriate resources (ISP model, the IIF Pilot – Project 6)


SBCAE Faculty Work Group Roster for 2018-19 and Nine Project Plans Summary for 2018-2019.

Priorities - Project Areas for FY 18-19

Project 7 – Data and Accountability (PDF)

1. Confirm that all required data are submitted via TE by Aug 1, 2018 Work with CC IT staffs to collect and export data

2. Establish AEBG/WIOA mandated performance outcome baseline Gain access to all adult school (AS) agencies' TE data

a. Gain access to all community college (CC) agencies' TE data
b. Establish baseline data for AS for 2015-2016 through 2017-2018
c. Establish baseline data for CC for 2017-2018

3. Insure that CC MIS system is ready to accept data from Colleague and Banner. Colleges will use MIS starting July 1, 2018; TE only for testing Work with CC IT staffs to map data fields in order to export data into MIS

4. Develop process to collect and report data required by AEBG/WIOA for the CCs

a. Conduct gap analysis to identify AEBG and WIOA data fields currently collected at CC and identify remaining fields that must be collected
b. Determine how the missing data will be collected and by whom

5. Understand the data elements and requirements of the Immigrant Integration Framework (IIF) and how Community Pro Suite (CPS) will be used Assist IIF Team in defining data elements, establishing student metrics, and reporting student outcomes

a. Assist in the Immigrant Integration Framework Pilot at CACE

6. Understand the data elements and requirements of the Transition Specialists data elements in Community Pro Suite (CPS)


SBCAE Faculty Work Group Roster for 2018-19 and Nine Project Plans Summary for 2018-2019.

Priorities - Project Areas for FY 18-19

Project 8 – Connections and Leveraging Funds (PDF)

1. Formalize engagement with community groups and resources

a. Identify groups which needs formal SBCAE representation:(workforce development boards, Chambers of Commerce, Refugee and Immigrant Forum, Step up Silicon Valley, ALLIES EPN, county social services, etc.)

b. Assign roles and responsibilities for attendance and reporting

2. Explore the stronger connections, and possible leveraged funds in the colleges (Strong Workforce, Guided Pathways, SSSP, non-credit program expansion aligned to consortium goals),

3. Build regular communication with K-12 district resources (boards, superintendents, other support resources – SPED etc.)

4. Explore more mutually beneficial operational relationships with community-based partners such as the criminal justice system including adult and juvenile justice system, Opportunity Youth, library literacy programs, AWD networks, Dept. of Rehab, etc.

5. Establish a “rapid response” process to identify who responds to community requests for classes


SBCAE Faculty Work Group Roster for 2018-19 and Nine Project Plans Summary for 2018-2019.

Priorities - Project Areas for FY 18-19

Project 9 – Professional Development (PDF)

1. Complete faculty survey/needs assessment on PD needs

2. Per 17-18 commitment – organize two “all consortium” PD days

3. Explore opportunities to follow-up

4. Summarize all 9 Project Area PD needs (as begun at the June retreat)

5. Organize PD resources on the website

6. Explore offerings of CalPro and AEP TAP to bring trainings to member’s sites

Our Guiding Principles are to:

  • focus on the needs of adult education students first
  • work with transparency and inclusion with all stakeholders
  • embrace collaboration and partnership to have a positive collective impact on our region
  • explore expansion and innovation in adult education services in the region
  • seek other community partnerships and connections to leverage resources and achieve better outcomes
  • commit to ideas, decisions and practices that anticipate the future needs for adult learners in our region.

We want to hear from you. Please submit your comments here and ask to be added to our distribution list.